Chulmleigh Academy Trust

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  • Open Events October 2021

    We are very disappointed to announce that due to the current Covid outbreak at the College we have had to cancel all open events.  If you have any questions about our school, please email and we will be very happy to help.  


Recording and Reporting of Accidents and Incidents Policy

(Including procedure for reporting to HSE, RIDDOR)

Statement of Intent

We follow the guidelines of the Reporting Injuries, Diseases and Dangerous Occurrences Regulator (RIDDOR) for the reporting of accidents and incidents. Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this.


Our accident book:

  • is kept locked in a cabinet and is accessible to all staff
  • accidents are recorded and witnessed by another member of staff and discussed with parent/carers and signed off
  • if a child receives a bump to the head the parent/carers are contacted immediately and the child is monitored for the rest of the session
  • is reviewed at least half termly to identify any potential or actual hazards.

Ofsted is notified of any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult.

When there is any injury requiring general practitioner or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences.

Dealing with incidents

We meet our legal requirements for the safety of our employees by complying with RIDDOR (the Reporting of Injury, Disease and Dangerous Occurrences Regulations). We report to the Health and Safety Executive:

  • any accident to a member of staff requiring treatment by a general practitioner or hospital; and
  • any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
  • Any dangerous occurrence is recorded in our incident book. See below.

Our incident book:

  • We have ready access to telephone numbers for emergency services, including local police. Where we are responsible for the premises we have contact numbers for gas and electricity emergency services, carpenter and plumber.
  • We keep an incident book for recording incidents including those that are reportable to the Health and Safety Executive as above.
  • These incidents include:
    -  break in, burglary, theft of personal or the setting's property;
    -  an intruder gaining unauthorised access to the premises;
    -  fire, flood, gas leak or electrical failure;
    -  attack on member of staff or parent on the premises or nearby;
    -  any racist incident involving staff or family on the centre's premises;
    -  death of a child, and
    -  a terrorist attack, or threat of one.
  • In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it - or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, should also be recorded.
  • In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children's families. Our Fire Safety Policy will be followed and staff will be responsible for all children. The incident is recorded when the threat is averted.
  • In the unlikely event of a child dying on the premises, the emergency services are called, and the advice of these services are followed.
  • The incident book is not for recording issues of concern involving a child. This is recorded in the child's own file.

Legal framework

  • Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR 1995)

Further guidance